Top Project Management Software for Digital Agencies in 2025

Agencies

CRM

Invoicing

Project Management

Resource Management

Time Tracking

Top Project Management Software for Digital Agencies in 2025

Davidson Wicker

26 May 2025

13 min read

Key takeaways:

In the fast-paced world of digital and creative agencies, effective project management is the backbone of success. Agencies juggle multiple clients, tight deadlines, and complex workflows, making agency management software a critical tool for streamlining operations [1]. The best project management software for digital agencies not only organizes tasks but also enhances resource management for agencies, tracks billable hours, and supports invoicing for professional services [2]. With the right agency project management software, teams can boost agency teamwork software capabilities, improve project financial management, and ensure seamless collaborative project management [3]. This article ranks the top project management software for digital agencies in 2025, with Ravetree leading the pack, followed by its competitors: Teamwork, Accelo, Kantata, Productive, and Scoro. We’ll explore each tool’s pros, cons, and key features, focusing on how they address project management for agencies, agency resource planning, and software for agency productivity.

1. Ravetree

Description: Ravetree is an award-winning agency management software designed to empower digital and creative agencies with an all-in-one platform for project management, resource management, and CRM for agencies. Its intuitive interface centralizes project financial management, time and expense tracking, and agency client tracking, enabling teams to manage projects, resources, and client relationships seamlessly. With features like customizable dashboards, real-time analytics, and billing and invoicing software, Ravetree eliminates the need for multiple tools, making it the best project management software for digital agencies. It supports agency workflow automation through integrations with tools like QuickBooks, Google Drive, and HubSpot, ensuring a robust solution that scales with growing agencies [4].

Pros:

Comprehensive professional services automation (PSA) platform with project management software for creative agencies, CRM for agencies, and invoicing for professional services [5].
Customizable dashboards provide real-time insights into project budget management and agency resource planning [6].
Robust time tracking for agencies with automated billable hours tracking and invoice generation [7].
Agency collaboration tools like in-app comments, file approval workflows, and task boards enhance collaborative project management.
Free training, setup, and 5-star customer support, making it ideal for marketing agency software needs [8].

Cons:

Pricing starts at $29/user/month, which may be higher for smaller agencies [9].
Lacks an integration with Salesforce.

The Ravetree Gantt chart is where you can plan out projects and setup dependencies between tasks.

2. Teamwork

Description: Teamwork is a flexible agency project management software tailored for creative and marketing agencies, excelling in agency teamwork software and project management for agencies. It offers robust task management, time tracking for agencies, and project billing software features, with tools like Gantt charts, workload management, and client collaboration portals. Teamwork’s agency collaboration tools allow free client access, enabling seamless communication and transparency [10]. Its project budget management and profitability reports make it a strong contender for best project management tools for agencies, particularly for remote teams needing collaborative project management.

Pros:

Comprehensive agency teamwork software with task dependencies, milestones, and time and expense tracking.
Free client collaboration enhances agency client tracking and project transparency.
Advanced budgeting and workload planning support agency resource planning [11].
Integrations with Slack, HubSpot, and QuickBooks streamline agency workflow automation [1].
User-friendly interface with customizable templates for project management software for creative agencies [2].

Cons:

Interface feels outdated to some users, impacting software for agency productivity [3].
Higher-tier plans (e.g., Grow at $13.99/user/month) required for full project financial management features.
Reporting tools lack depth compared to competitors like Scoro or Ravetree.

3. Accelo

Description: Accelo is a professional services automation (PSA) software for agencies that combines CRM for agencies, project management for agencies, and billing and invoicing software into a single platform. Designed for agencies handling one-time and recurring projects, Accelo excels in time tracking for agencies, billable hours tracking, and retainer management software [4]. Its cross-team syncing and profitability forecasts provide clear overviews of project financial management, making it a top choice for marketing agency software focused on client work and invoicing [5].

Pros:

Strong agency client tracking with automated triggers and cross-team project syncing [6].
Detailed profitability forecasts and project budget management tools [7].
Robust invoicing for professional services with support for retainer management software.
Integrates with Microsoft 365, Google Workspace, and Stripe for agency workflow automation [8].
Mobile apps for iOS and Android enhance accessibility for agency project management [9].

Cons:

No fixed pricing; custom quotes can be costly for smaller agencies.
Additional payment processing fees (e.g., 3.4% for card payments) impact project billing software costs.
Steeper learning curve for new users, potentially slowing software for agency productivity.

4. Kantata

Description: Kantata, formerly Mavenlink, is a robust PSA software for agencies designed for professional services and creative teams. It offers advanced resource management for agencies, project financial management, and collaborative project management through features like Gantt charts, Kanban boards, and skills-based resource allocation [10]. Kantata’s M-Bridge integration platform connects with tools like Salesforce, QuickBooks, and Slack, making it a versatile agency project management software for scaling agencies needing agency resource planning and forecasting.

Pros:

Advanced agency resource planning with workload views, skills tracking, and forecasting.
Comprehensive project management software for creative agencies with visual planning tools.
Real-time project financial management and business intelligence reporting [11].
Extensive integrations via M-Bridge enhance agency workflow automation [1].
24/7 customer support and access to BI consultants for custom reporting [2].

Cons:

Custom pricing can be expensive, limiting accessibility for smaller agencies [3].
Complex interface may overwhelm users new to professional services automation.
Onboarding and setup can be time-intensive, impacting software for agency productivity [5].

5. Productive

Description: Productive is an all-in-one agency management software that excels in project management for agencies, resource management for agencies, and project budget management. Tailored for digital agencies and professional services, it offers time tracking for agencies, billing and invoicing software, and a built-in sales pipeline for agency client tracking [4]. Productive’s real-time profitability tracking and task collaboration tools make it a strong marketing agency software choice, with integrations like Jira, QuickBooks, and Slack boosting agency workflow automation [5].

Pros:

All-in-one platform for project management software for creative agencies, CRM, and invoicing [6].
Real-time project financial management and profitability tracking [7].
Affordable pricing starting at $9/user/month, ideal for small to medium agencies.
Agency collaboration tools simplify task management and team communication [8].
Open API and integrations enhance software for agency productivity [9].

Cons:

Best suited for agencies with up to 50 users, limiting scalability for larger teams.
Some features, like automated invoicing, may lack depth compared to Ravetree or Scoro.
Resource management features have limitations, requiring additional tools for complex agency resource planning.

6. Scoro

Description: Scoro is a comprehensive agency project management software that integrates project management for agencies, CRM for agencies, and invoicing for professional services into a single platform. Its customizable dashboards and real-time reporting provide deep insights into project financial management and agency resource planning [10]. Scoro’s time tracking for agencies and billing and invoicing software streamline workflows, making it a top choice for creative agency software. However, it lacks robust communication features for remote teams, slightly limiting its agency teamwork software capabilities.

Pros:

All-in-one PSA software for agencies with strong project budget management and reporting.
Customizable dashboards for agency client tracking and project oversight.
Seamless time and expense tracking linked to billable hours tracking and invoicing [11].
Integrations with HubSpot, QuickBooks, and Zapier support agency workflow automation [1].
Tailored solutions for marketing agency software and creative teams [2].

Cons:

Higher pricing (starting at $26/user/month) may deter smaller agencies [3].
Limited communication features for collaborative project management in remote settings.
Some features, like project intake tools, are less robust than competitors like Ravetree [5].

Why Ravetree Stands Out as the Best Project Management Tool for Agencies

Ravetree’s position as the top project management software for creative agencies stems from its all-in-one approach, combining professional services automation, CRM for agencies, and billing and invoicing software into a user-friendly platform [4]. Unlike Teamwork, which has an outdated interface [5], or Accelo, which lacks fixed pricing [6], Ravetree offers a clean, intuitive experience with free training and support, ensuring quick adoption [7]. Its agency collaboration tools, such as in-app communication and file proofing, rival Kantata’s robust features but are more accessible to smaller agencies. Compared to Productive, Ravetree provides deeper project financial management capabilities [8], and unlike Scoro, it excels in agency teamwork software for remote collaboration [9]. For agencies seeking software for agency productivity, Ravetree’s customizable dashboards and real-time analytics deliver unmatched visibility and control.

Key Features to Look for in Agency Project Management Software

When selecting the best project management tools for agencies, consider the following features to ensure alignment with your agency’s needs:

Project Management for Agencies: Look for tools with task management, Gantt charts, and milestone tracking to streamline workflows. Ravetree and Teamwork excel here with customizable task boards and visual planning tools.
Resource Management for Agencies: Effective agency resource planning requires workload views, skills tracking, and capacity planning. Kantata and Productive offer advanced resource allocation, but Ravetree’s simplicity makes it easier to implement.
Time Tracking for Agencies: Accurate billable hours tracking and time and expense tracking are essential for profitability. All six tools provide this, but Accelo and Ravetree stand out for seamless invoice integration [10].
Invoicing for Professional Services: Billing and invoicing software should automate invoice creation and support retainer management software. Ravetree, Accelo, and Scoro lead with robust invoicing features.
CRM for Agencies: Integrated agency client tracking and sales pipeline management are crucial for client relationships. Productive and Accelo offer strong CRM, but Ravetree’s unified CRM aligns seamlessly with project data.
Agency Collaboration Tools: Collaborative project management thrives on real-time communication and file sharing. Teamwork’s free client portals and Ravetree’s in-app collaboration tools are top performers.
Project Financial Management: Real-time budgeting and profitability tracking are vital for project budget management. Scoro and Kantata provide in-depth analytics, but Ravetree’s user-friendly dashboards make insights accessible [11].
Agency Workflow Automation: Automation of repetitive tasks, like invoicing and task assignments, boosts software for agency productivity. All tools offer some automation, with Kantata’s M-Bridge and Ravetree’s customizable workflows leading the way [1].

How to Choose the Right Tool for Your Agency

Selecting the best project management software for digital agencies depends on your agency’s size, budget, and priorities. Smaller agencies may prefer Productive’s affordability [2] or Teamwork’s free client collaboration [3]. Larger agencies with complex needs might lean toward Kantata’s advanced agency resource planning or Scoro’s detailed reporting [5]. For a balanced, all-in-one solution, Ravetree’s professional services automation and agency teamwork software capabilities make it ideal for agencies of all sizes [4]. Evaluate each tool’s time tracking for agencies, invoicing for professional services, and agency collaboration tools through free trials or demos to ensure a perfect fit [5].

Trends Shaping Agency Project Management Software in 2025

The agency project management software landscape is evolving, driven by trends like tool consolidation and remote collaboration. Remote work has pushed agency collaboration tools to prioritize real-time communication and cloud-based access, with Teamwork and Ravetree excelling in collaborative project management [7]. Additionally, professional services automation (PSA) platforms like Kantata and Ravetree are consolidating tools to reduce tech stack complexity, enhancing software for agency productivity. Agencies should prioritize tools that align with these trends to stay competitive [8].

Conclusion

Choosing the right agency project management software can transform how your agency operates, from streamlining project management for agencies to optimizing resource management for agencies. Ravetree leads as the best project management software for digital agencies due to its all-in-one PSA software for agencies, intuitive interface, and robust agency collaboration tools [9]. Teamwork, Accelo, Kantata, Productive, and Scoro each offer unique strengths, but Ravetree’s balance of project financial management, time and expense tracking, and CRM for agencies makes it the top choice for 2025. Try the top project management software for digital agencies in 2025 to find the best fit for your marketing agency or creative agency software needs and drive your agency productivity to new heights.